What’s the Best Paymo Alternative?

What does it take to find the right software for task management for your business? Well, it actually doesn’t take as much as you might think. All you have to do is a little bit of research and we’ve taken care of some of it for you right here.

Get started now

We’re going to take a look at Paymo and Instagantt so you can see the benefits and the drawbacks of the system and get started with the one that’s going to work for your team, right away. From there, you and your entire team are going to be more than ready to stay on top of your tasks.

Why Choose Instagantt Over Paymo?

If you’re looking for a way to manage small business or manage remote teams you can have a whole lot of success with Paymo. This system is great for bundling task management as well as planning, time tracking, collaboration, invoicing and scheduling. You can use it on several different programs and services like Android, Windows, web services, Mac and iPhone/iPad programming. All of this gives you plenty of options and allows you to get full access for a reasonable rate.

Overview of Paymo Features:

  • Budget management
  • Collaboration tools
  • Customizable templates
  • Kanban/Gantt charts
  • Milestone tracking
  • Resource management
  • Time and expense tracking

Overview of Instagantt Features:

  • Timelines
  • Dependencies & Milestones
  • Tasks & Subtasks
  • Drag & Drop
  • Baselines
  • Critical Path
  • Multiple Projects & Workspaces
  • Diverse Exporting Options: Excel, Image & PDF
  • Public Snapshot Sharing Options
  • Team Collaboration Options: Notification & Task Assignment
  • Custom View & Fields
  • Custom Color Options for Progress Bars
  • Risk & Priority
  • Estimated & Actual Cost
  • Gantt & Workload View
  • Ready-to-Use Templates

The Good About Paymo

When it comes to setting up your system you’re going to find some good features with Paymo. For one, it works in different formats. You can actually set it up like a Gantt chart or like a Kanban board, which is great for those who want to try something different and see how it works for them. You can also create lists and charts to really get a good fit for your company and see how your team is able to track the best. You want to make sure that you’re looking at each of the different options, but having versatility to switch back and forth could be a great benefit for your process as well.

You’re also going to have the ability to track your time through this system. That’s because the Paymo App has an accounting functionality. You can go into each of your projects and use the built-in timer to track how many hours you’re using. Then you can put it all into a timesheet right in the system. You’ll also be able to export that data to the client or create expense reports and client invoices. All of this is done directly in the Paymo App and helps you get everything recorded and off to the client in a lot less time.

There are also a few different options that you can use for the features that you need. If you’re looking at using it as an individual you can use the free one, or you can start with a multi-user plan if you want more features. You’ll get two different options for different plans, with one starting at $9.56 per user, per month and the other a little higher so you can get full access to all of the different features and options that are available with the system. Plus this doesn’t come with access to the accounting features that are a main part of the system.

The No-So-Good About Paymo App

On the other side of things there are a few things you should know. For one, you’re not going to get all of the features if you use the free version or if you use the less expensive version. At nearly $10 per person each month this service is a little more expensive than some and that doesn’t give you all the access that you might need in order to get your tasks done. So you may actually be paying even more to get access to some additional options.

You also won’t get a lot of app integration with this system. That means if you like to work with several other apps you may not have the ability to work with them in the same way. You’ll need to add information to this system directly, without being able to update one location and be done. You’re going to need a little more support and some additional time to make sure that all of the services that you use are going to work or to transfer information as needed.  

Gantt charts specifically are part of the upgraded service as well. That means you’ll need the $15.16 per user, per month plan in order to get access to them. That can make it a whole lot more expensive to be able to take care of the services that you want and track your accounts. Not to mention you still have to pay even more to add on the accounting features. In the end, this becomes rather expensive and comes out much higher than what you would find with other standard services.

Paymo App Alternative

So, what could you do if you’re not quite sure about the features or pricing of Paymo App? Well, you can take a little closer look at Instagantt and what you’ll be able to get with this service. It’s designed to help you get all of the features that you need at a single fee, while making sure that you have simple integrations, the Gantt charts that you’re looking for and more. We’ll take a little closer look at this system and why it might be the one that you want to opt for with your team.

First up is the fact that you’re going to get a Gantt chart with this system. That’s the whole purpose of the program, though you can work with Kanban boards as well. The key is that Gantt charts make it easy to use drag and drop features and organize your work similar to Kanban boards, but then they make it easier to track the tasks that are being performed and the different projects that everyone is working on. It turns into a much more efficient system if you need to track several tasks and subtasks to create a single project.

You’ll also get a single, set fee every month. You pay the rate for a single user account or for a multi-user account and everything that you need is included. There are no upcharge payment options or larger payment plans. All of the features are available for either of the two levels. You can even use the free trial for up to 5 projects and those projects will have access to all of the different features and services. You never have to pay more or upgrade your plan to make sure you have everything that your team needs or anything that’s advertised with Instagantt.

So, just what is that pricing? Well, you’ll pay $7 per month for a single user account. This allows you access to all of the different features associated with Instagantt so if you’re using it entirely on your own you never have to pay more than that $7 per month to do everything you want. If you have a multi-user account you pay $5 per user, per month. Once again, that includes all of the features that you need and full, unlimited access. No upgrades or additional charges. And you only pay for the specific number of users that you actually have. There’s no minimum or specific thresholds.

If you want to add in new features and options you can integrate your other apps and programs into Instagantt. That’s because there are dozens of different apps that work with this program and you’ll definitely be more than happy to see how you can work with them for yourself. All you need to do is pick out your favorite programs and link your accounts. Once you do you’ll never have to worry about updating your information in multiple places because Instagantt will update automatically for you once you update any other location.

On top of all of this you’re getting a user friendly option. It’s designed to make sure that your full team can jump right in and start taking control of their own projects and tasks. You create the overall system and set up the details of the project. Then you can assign out tasks and your team can take care of getting them all completed. That’s because it’s easy to see who is in charge of what and even to keep track of how you’re doing on each project or what still needs to be done in order to get something else moving forward. No matter how technologically savvy (or not) you are, this program makes things simple.

There are plenty of features available with Gantt charts, which is kind of what you’re looking for. You want the opportunity to track all of your content, tasks, projects, subtasks and other workload requirements. Well, that’s exactly what you’re going to get with Instagantt. It’s going to give you all the features that you commonly associate with Gantt charts and it’s going to do so a whole lot easier than you might have thought. You can even save information, projects or tasks to copy over to additional projects in case you have recurring work or needs.

The customizable aspect of this system is definitely one of the best things, and it’s going to help you create a program that you enjoy using and that your team will be able to use easily as well. All you need to do is set it up the way you prefer. Whether that means designing the layout, changing out the colors or anything else, there’s a whole lot of different things you can do with your Instagantt charts to get just the right setup to keep your team moving in the right direction. Just play around with it yourself and see.

Choosing the Best

When it comes down to it you want to make sure you choose the best project management software and that’s why you’re even here. There are several out there. Probably more than you’ve even realized, but just what are you going to get with those services? Paymo App is great if you want to track all of your accounting in the system, but it’s a little expensive and the accounting services will cost you even more. Not to mention access to Gantt charts will cost you more. If you really like all those features though, you can do a lot with the program.

On the other hand, Instagantt gives you Gantt charts and all of the features directly with the base rate. Because there are no up charges. You’ll also have app integration and you can customize your system. Overall, you’re getting a whole lot of features that are easy to use and easy to control and you don’t have to pay too much for them. That’s going to make it easier for you to get the job done and increase your bottom line at the same time. Why wouldn’t you want the opportunity to do both? But choosing the right program is definitely up to you and the needs of your team.

Ready to simplify your project management?

Start managing your projects efficiently & never struggle with complex tools again.