Top 10 Project Management Tools

When it comes to preparing for that next project with your team it’s important to know the project management tools, you’re going to use. And that starts with knowing what the top project management tools are. We’ll take a look at ten of the best so you can decide what works best for you.

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When it comes to setting up your team it’s important to have a project management system that lets you stay on top of everything that needs to be done for your team. And that’s where we’re going to help, by looking at 10 of the top project management systems you can find. 

1. Instagantt 

When it comes to the top option for completing tasks you will definitely want to take a closer look at Instagantt. This system allows you to see all of your tasks in a quick and easy fashion as well as formatting everything in a way that works for your team and your needs. You’ll be able to customize the way the charts look and make sure that they’re exactly what you need to track your progress and all of the projects that your team is working on.

With Instagantt you and your entire team will be able to integrate different systems together so you can take care of any tasks that aren’t covered by the system itself. You’ll be able to keep track of critical paths, baselines, tasks, and subtasks. Not to mention you can create dependencies and milestones, export to different formats and even use public sharing. 

Everything about Instagantt is customizable to your needs and you can even set up risks and priorities, estimates and actual costs, and use templates along the way. Anything you and your team need can be done in Instagantt or it can be integrated into the Instagantt system. Before you know it, you’ll have the system you need to move forward in your preparations.

2. Smartsheet

If you want a flexible system that is going to let you customize just about everything then Smartsheet is where you want to be. You’ll find a lot of great options here, in this spreadsheet-based system. In fact, it’s kind of like an upgraded spreadsheet. You can manage multiple projects at the same time and it has no problem with plenty of moving parts and different workflows. 

With Smartsheet you’ll get the collaboration tools and you’ll also get a whole lot of analytics and reporting, which lets you stay on top of how things are going and what you need to do next in order to be successful. It’s even really easy to locate the different reports and to find the information that you need on longer reports. 

On the downside, this system doesn’t have the best ease of use and it’s not a Kanban style project management tool, which makes it a little less efficient. 

3. Zoho Projects

Zoho has a range of different features available, but with Zoho Projects you’re going to get the task management and project management software you need. You’ll be able to manage your tasks as well as collaborating with the rest of your team, running reports, and a great deal more as well. You can even bill hours on different projects at the same time.

The real-time chat and forum aspects are two of the best options here, and they’ll make it a lot easier for you to interact with your entire team. On top of that you can get started inexpensively at only $3 per user or even opt for the free version to really get an idea of the service without spending anything.

On the downside there are caps to the number of users you can have at each level so you may be forced to upgrade not for additional features but because you have more people than are supported at a lower level.

4. Asana

This platform is an SAAS project management system and it’s great for collaboration. So, if your team really needs to be able to communicate this is a great way to go. It lets you automate recurring tasks and offers plenty of customization so you can get exactly what you need out of the system. Plus, it’s great for productivity, which is the whole point of using this type of system after all. 

You’ll get a very simple to use system that offers some great features and great task management options. Take a look at this system and see if it really fits the style of project management that you like the best, then you can get started with the system for yourself.

The downside here is that the price per month can be a little high, though you will only pay for the number of users that you need. Also, there are different levels of the service which means you pay extra to access additional features. 

5. KIssflow Project

Need a lot of collaboration tools? Well then, you’re in the right place with this platform, which gives you some of the top options for interacting with your team. This tool lets you have all the transparency, coordination, and productivity features possible, including plenty of tracking features to let you get the clearest possible view of everything that needs to be done. 

You’ll have the best level of control here, as well as several different views to evaluate your projects. You can choose Kanban boards, swimlanes, or list views. Plus, you can cut down on the tracking that needs to be done by letting your team actually take care of their own tracking throughout the process. 

With this system however you can’t set up recurring tasks and you won’t get Gantt charts. Also, it’s not designed to be used for complicated tasks, so those with more extensive workflows may not be able to use it. 

6. ClickUp

If you have a really big team you may want to take a closer look at ClickUp, which offers you unlimited spaces for your tea. It’s a great system to allow for management and completion of team projects all in one place. That’s because it lets you plan your projects, schedule out any tasks, and even keep track of your resources all in one place. Plus, you can interact with your team while you’re at it. 

Tasks and checklists make management a whole lot easier, as does the ability to create templates, filter and sort your tasks, and even create calendars, timelines, and Gantt charts. You can even share and collaborate with different documents, send comments, and check out plenty of different reports to evaluate the team. 

The downside here is guest permissions are only available on paid accounts and the customization can be quite complex and time consuming to complete. 

7. Hive

When it comes to collaboration and messaging features, you’re not going to go wrong with this one. It’s great at both of these things and is even used by such large companies as Starbucks and Uber and even IBM. It’s considered the world’s first community-built software and it’s all about what the customer wants. Not to mention it’s extremely flexible and offers unlimited projects, thousands of integrations, and the ability to work with teams of different sizes.

You’ll be able to track everything you need and even review analytics. Plus, you can send and receive emails directly in the app. If you want something that’s going to be transparent for all of your team members then this is a great way to go. Not to mention it lets you scale to fit with your teams needs. 

On the other hand, this system isn’t quite as simple to use as some others and it can be a little difficult for some to get the hang of it during the setup process.

8. Wrike

When it comes to scaling, you’re definitely going to want to take a closer look at Wrike. It’s super simple to use and allows you to create task lists, subtasks, schedules, and a whole lot more. It also allows for file sharing and even real-time communicating. You can collaborate with anyone and you’ll be able to switch between different pages of the system quickly and easily.

Add in the fact that you get a dedicated help center for anything you need and you’re definitely going to be moving in the right direction here. You also get different types of solutions for the type of organization you work with and you’ll be able to check out different templates and integrations to get the best combination of things for your team. 

You will notice that there is no offline access and commenting can be a little more basic than you might want in order to interact with your entire team. 

9. Monday

For those who want a free service that gives you plenty of options this is a great way to go. It provides a very intuitive interface and lets you see all of the most important details right in one place. It’s a simple option that gets rid of some of the excessive aspects you’ll find with other project management systems. That way you get only what you need to get the job done. 

There are plenty of options for integration with your top project management apps and options for time tracking, collaboration, reporting, and even uploading files and commenting. You can track things like hours and timelines and even invoices, along with plenty of different styles of managing your schedule including Kanban charts and more. 

The pricing for this system can be quite complicated and involves different tiers for different numbers of users and features. Plus, you are not able to create recurring tasks if you have things that happen regularly.

10. FunctionFox

If you’re looking for a system that’s great for creative team and companies that are working with artistic endeavors you can’t go wrong with FunctionFox. This system allows your team to track all aspects of your project from beginning to end, including forecasting resources, planning and adjusting schedules and communicating with the entire team. It’s even great at things like task and action assignment, notifications for new projects, and even Gantt charts. 

You’ll be able to use the internal communication boards to stay on track with your entire team and even see what kind of resources are available to get the next job done. Not to mention you’ll get plenty of advanced reports that let you understand what’s going on with your team and whether or not everything is progressing according to plan. 

There are different levels of this software however, which means a higher price point per user if you’re looking for all of the features. 


When it comes to setting up your team and your workspace you want to make sure you have the top-notch project management software. With any of these systems you’re going to have something that will work for your team and make sure that you can keep your projects going on the right path. All you need to do is decide which one is going to b the best fit for you based on the many features available and of course the costs of each.

Take some time to evaluate each of these options and get started on setting up a system for yourself. You can set up any of these relatively quickly and before you know it your team will be on track to get all of your projects taken care of in no time at all. 

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