A project proposal can be defined as a written document that outlines your project’s core value proposition. It provides background, goals, scope, and it helps to demonstrate what you want to accomplish by executing the project, as well as how you plan to achieve it.
Drawing a project proposal provides people with context on your vision and it should be able to explain why it is important and to define the actions that you will take to complete it. Project proposals can have many uses. Generally, they are used to get the gree-light from stakeholders, although in many other cases they can also be used to present a new in-house project).
The goal of a project proposal is to grab stakeholders and project sponsor attention. Why? Because projects require financial support, and, naturally, in order to receive it, you will need to prove in detail how your project might benefit people. It should address a specific problem or solve an existing issue, or exploit a unique opportunity.
Moreover, writing a proposal benefits the project itself, because it provides structure, coordination, and vision. It helps to define the resources, tasks, equipment, and budget that will be necessary in order to complete the mission, assuring a smooth execution and leading to a successful project.
There are several key aspects to consider when writing a proposal. In order to write an effective project proposal, you must consider asking yourself strategic questions, including:
Think of a project management proposal as a means to convince people your project has a solid background and a good reason for existing. In order to accomplish this, you have to think about delivering a proposal that meets your stakeholder’s needs. This document must be able to communicate your ideas to the people that need to approve them, so it’s vital that it is well-constructed. In order to write an effective project proposal, you must keep in mind several different elements and sections.
Project proposals provide background, goals, vision, and scope, and they help to demonstrate and to communicate what you want to accomplish by executing the project. Also, by organizing information and describing the importance of the plan, it becomes easier for teams to follow instructions and to focus on accomplishing objectives.
Project management software, such as Instagantt(gantt chart maker), can be used to prepare and outline project proposals, mainly because it provides room for listing tasks, schedules, and attaching and documenting information. Also, they improve teamwork by allowing online collaboration.
With Instagantt, one of the best gantt chart online software, you’ll be able to create and manage projects in minutes. Most importantly, you will be able to keep track of all the different activities, as well as the overall progress of your plan. Thanks to its Gantt chart design, not only will you be adding tasks and assigning responsibilities, but you’ll also be managing a clear timeline for your work.
Take a Look at Our Free Project Proposal Template