Top 7 Best Gantt Chart Templates of 2023

When it comes to setting up Gantt charts you need more than just a base design, right? You need a way to make sure that you’re creating a quality layout for the specific type of chart you need. If you’re an email marketing specialist that might mean something different than if you’re a social media planner. If you’re an event planning it’s going to be different from someone who needs a content marketing design. No matter what type of professional you are, you need to make sure you have the right layout and the right chart to get going and to keep yourself on track.

Why You Need a Specialized Template

So, if you’re looking at getting started with InstaGantt or even just Gantt charts software, in general, why does it matter if you have a specialized template? Maybe you’re looking at the charts and thinking that you can just take care of things on your own. Well, we think that using Gantt charts is going to make your life a whole lot easier. And we definitely think that you can create your own customized charts from scratch. That’s why we offer you a completely blank version. But, starting with a template can be a great idea too.

A template gives you a starting place so you don’t get too overwhelmed. When you’re staring at a completely blank sheet it can feel a little bit daunting. You write out the project that you need to track and then … you don’t know what to write next. Maybe you’re not quite sure you even remember all of the different tasks that need to be performed for that project. Having a template gives you a starting place of tasks that you might have and you can springboard your own tasks off of those.

Another way a template is going to help is by showing you just how you can use your chart. Maybe you’re brand new to Gantt charts and aren’t sure the best way to use them. If that’s the case then a template is going to give you a sample of how you can set things up. From there, you still have the option to customize everything to your own preferences, but you at least get a little view of some of the options that are out there for you.

Finally, you’re going to have something that gets you going a whole lot faster. Even if you could come up with all of the pieces entirely on your own and you already know how to set up a Gantt chart you’re not going to have to. You just start with the template, customize it a little to your specific tasks, deadlines and users and you’re set to go. No more spending hours pouring over each aspect to make sure you’ve remembered everything and everyone. Most of it is going to be set up and ready for you in just a few little steps.

Let’s take a look at some of the best Gantt Chart templates, so you can select the best fit for you and your team:

Email Marketing Gantt Chart Template

1. Email Marketing Specialist Templates

The email marketing specialist templates available with InstaGantt allow you to layout every single aspect of your strategy. In email marketing, possibly more than any other area, a strategy is key and it requires a great deal of very precise planning. After all, if those emails you send out don’t come at just the right time of day and aren’t written in just the right way, they’re not going to get the attention of the people that you need. Where you’re going to be in luck, however, is that we have templates that will help you design absolutely everything you need.

The first step in the process is making sure that you can lay out a timeline and see each and every task that needs to be completed before you get to it. All of this is definitely possible with our system because we can help you create everything from different campaigns to different areas of each campaign. You’ll be able to see which one is working in which way and you can even compare and contrast which ideas you like best between different marketing campaigns.

You’re also going to be able to develop each of the different pieces of the puzzle. A single campaign is one thing, but you’re definitely going to have different tasks within that campaign that you need to keep track of. That’s where we’re really going to help you. We’ll help you to set up each of the different steps that go along with your project and each of the different aspects that need to be completed. From there, you’re going to have no problem executing everything because you’ll be able to see it every step of the way.
The chart we give you to get started with this process is going to be quite comprehensive. In fact, we’ve laid out a multi-phase cyber campaign that includes several different people, deadlines, start dates and more. We lay it all out for you so that you can see how it’s going to look as you fill in your own information.

Content Marketing Gantt Chart Template

2. Content Marketing Planner Templates

Are you the one in charge of planning out everything that needs to be done for the company website? If you are then you already know just how much time and effort it takes to run a media campaign. You know how much work it takes to arrange each piece of content and make sure that it’s going to be shown in just the right way. But with our content marketing planner templates, you don’t have to worry about doing everything by yourself from scratch. Instead, you’ll be able to start with a template, an editorial calendar. And then you’ll be able to fill in the blanks.

We’ve created a system that allows you to not only coordinate everything that you’re doing for your content but also to actually edit it and get it ready for viewing as well. And you don’t have to worry about doing it all yourself either because you’ll be able to add in internal or external authors. Even better, our Gantt charts allow you to open things up to several different people so you’re always going to be collaborating on the details. With everything going digital these days you can’t afford to be behind the times, and that means you need everything available online, through charts like these.

Our system allows you to set different authors for tasks, the tasks themselves, images, deadlines and a whole lot more. You get to customize everything to make sure that it fits the needs of you and your company. You’ll also be able to see what everyone is working on and what’s getting done. That’s going to make sure that you have control over everything. There’s not going to be any tasks lost in the midst of this planning process, no matter how many different social media channels you have to maintain or how many people are responsible for keeping things going.

The editorial calendar that we’ve set up for you includes sections for setting up news content for a specific magazine section as well as things like designing new campaigns. It features assignments to different individuals, subtasks, estimated costs, estimated hours, start dates, deadlines and a whole lot more to make it as close to your real experience as possible.

Marketing Professional Gantt Chart Template

3. Marketing Professional Management Templates

As a marketing professional, you’re responsible for managing several different clients and each of the projects that they need to be accomplished. It’s definitely a difficult task, especially if you’re trying to take care of it alone. But you don’t have to handle it alone. Instead, you can use a specially create Gantt chart template to get you started.

That way, you’re going to be more than ready to layout each of the different projects and tasks that need to be completed for each of your clients. And that’s going to ensure that you get them each done and in the right order.
With our charts, you’ll be able to plan out every step of the process, organize each task so it’s done in the right order and assign those tasks as well. You’ll even be able to set up different sections for each of the clients that you’re working with right now and keep communicating with them about their project. You can even share your chart with others on your team who are working on the same project or share it directly with clients to make sure everyone is on the same page from beginning to end.

When you’re ready to pass the information on to your clients the best way to do it is with the export and share options that we have available through our charts. You’re going to love the simple and easy aspect of this sharing and they’re going to love the fact that they always know what’s going on. It keeps everyone happy and it’s definitely going to make sure that your projects are getting done much faster, easier and to everyone’s satisfaction. You don’t want to find yourself struggling to keep track of everything that needs doing before the project is done, right?

The chart we’ve created to get you started includes several different clients and the different tasks that you may need to accomplish in order to work with each of them. You can then adjust different tasks to fit your specific clients or even mark things off your list as you go along.

Social Media Planner Gantt Chart Template

4. Social Media Planner Templates

Social media is a crucial piece of the puzzle when it comes to getting people interested in your business and what you have to offer. Not only that but you need to make sure that you have a strategy in place to keep all of your social media accounts running. After all, when you neglect an account it severely cuts into the amount of attention that your business is getting. By having a template to keep track of all of your social media planning you’re not going to have to worry as much about what you’re creating and when.

Our planner templates are designed to help you strategize not just when you’re going to post or what you’re going to post but how you’re going to create the content. That way, you can set up the process and start assigning tasks more easily. You need to have a solid and clear cut publishing strategy and our Gantt charts are going to be the perfect way to make sure that you have everything you need in your system. So, the next time you need to create a post for any of your social media channels, you’re going to know how to get it done.

We have spaces for you to set up the title for each of your different posts and then you can choose when it’s going to be published when it needs to be done, who is going to be responsible for writing it and a whole lot more. There are different color options and different ways to organize. Even better, you’re going to be completely in control of everything that’s getting done and you’re going to be more than happy with the way that your entire team works together to get that social media strategy not just created but actually implemented as well.

Social media planning includes different tasks for different months of the year and this template is broken down into the different months to make sure you have all of the different ideas you’ll need. It even gives you tasks like certain channels of social media, different post titles and what tasks need to be completed for each piece.

Event Planning Gantt Chart Template

5. Event Planning Templates

You don’t need to go through the process of starting from scratch every single time your company needs to plan some type of event. Instead, you can utilize the tool that we’ve created for you to get started. This tool is going to help you set up systems and ways to keep track of everything that happens when you’re planning an event. Even better, we’re going to make it a snap for you to reinstate some of the features and aspects of an old event.

When it comes to creating an event you need to make sure that you’re fulfilling all of your obligations. You need to make sure that every piece of the event is going to go off without a hitch and that you’re going to complete them in the proper order. Our tools are designed to make sure that you don’t forget anything and that you’re going to have all of the different aspects of your event ready each time you need to make that next plan or start booking that next event.

We make it super simple for you to set things up in chronological order and make sure that you’re following each of those tasks the right way. After all, we don’t want you to miss out on something or to get in trouble with the boss because you found yourself skipping over some of the steps. You get to set up the to-dos, the different colors of different pieces of the process and even set up who is responsible for each of the different pieces of the puzzle.

Our sample chart makes sure you know what different tasks need to be arranged and in which order in order to run a cohesive event. It even includes different tasks and subtasks in order, their estimated and actual hours and costs and a whole lot more. That way, you can keep track of each event as a whole.

Construction Project Management Gantt Chart Template

6. Construction Project Management Templates

When it comes to setting up your construction project management you already know that it takes a lot of different steps. Any construction project is going to take a whole lot of different pieces because, after all, there are a lot of moving parts. With a Gantt chart, you can take care of all of the different aspects a whole lot easier because you can see every one of them at the same time. Even better, so can anyone else who is working on the project with you because you can share things directly to them as well.

We make it super simple to create a chart that will work for your construction project because we already have a template ready for you. This template actually gives you a starting place and then lets you customize everything else to make sure each of the tasks that you need to achieve has been added. You’ll be able to set up the timing of each of your tasks as well, which is going to be an even more crucial aspect. After all, timing is the most important factor and it’s going to be the difference between getting your job done on budget and by the deadline or not.

We make it super easy to set up critical paths as well as standard pieces of your chart. We’ll even give you things like estimated cost and actual cost sections to your chart and we’ll let you manage each of the different resources that go along with it. When you’re ready to set up your chart, you can plug and play absolutely everything that you need. And what’s even better is you can go through the entire process of your construction project from the pre-construction phase all the way to the post-construction phase. Nothing is going to fall by the wayside this way.

This template is broken down into each of the different phases of creating any form of a construction project. And then, within each of those phases, it’s further broken down into different tasks that need to be completed. You’ll be able to see what needs to be done, and you can edit or add different sections and tasks as needed.

Free Gantt Chart Excel Gantt Chart Template

7. Free PowerPoint Timeline Template

If you’re the type of person who loves to work directly in PowerPoint then you’re going to want to take a closer look at this particular template. It’s actually designed to make working in PowerPoint a whole lot easier for you and to make sure that you can arrange your own tasks right in this simple and free service. For those who are already comfortable with PowerPoint, it’s going to be a free add-on that makes it even easier to keep track using this timeline.

If you’re the type of person who’s been working with PowerPoint a lot, and especially when it comes to your project planning, you’re going to be more than happy with these changes and adjustments. After all, we want to make sure that you’re using all of the best features for your next project. We want to be sure that you know how Instagantt can help you even if you’re not looking to transfer everything you do over to our system. So, make sure that your PowerPoint template is set up just the right way for your next assignment.


Overall, there are a number of different templates available through our system. We’re dedicated to making sure that you can use InstaGantt and our Gantt charts for all of the different tasks that you have. We want to be sure that you have access to not just the charts themselves, but a little bit of help in just how you can use them best. After all, if you’re starting with a blank sheet it’s very easy to get overwhelmed or to feel like you just can’t get started. When you start with a template, and especially one that’s geared toward your line of work, you’re setting yourself up to make even better decisions and to get started right.

Want to discover more?

Try Instagantt for free, full featured for 7 days with dozens of templates

Want to discover more?

Try Instagantt  for free for your remote team
Get started for free