Top 5 Task Management Software

Created by
Alexa Cuartin

There is one thing we can all fundamentally agree on: sometimes it’s a little too difficult trying to remember all the things we have to do on a given day without the help of a list. This is where a simple to-do list comes in handy. 

However, if a simple pen-and-paper list is just not enough for you, you might have already turned your attention towards task management software. 

Task management software has become extremely popular lately, and luckily many great options have become available to the public. The wonderful thing about this type of software is that it helps you enormously when it comes to keeping a sense of control by making you take care of the tasks you set yourself to complete during a certain period of time.

Whether you are looking for the best task management software to help you manage your team, or you are working solo, the following 5 task management tools are definitely the best options the market has to offer. Let’s go over them. 

Top 5 Task Management Software


Trello is definitely one of the most popular task management software out there. It is widely known for its simple yet effective approach towards task management. 

Trello allows you to stay organized by setting your projects into boards, allowing you to quickly see which tasks need attention next. When using Trello, you get to set up different boards for your projects and create cards that symbolize multiple tasks. Once a task is completed, you move the card to a different status, which provides an easy and visual way to stay on track of your day. It is also a wonderful option for teams, as it allows for multiple people to be a part of the same board or project.

In Trello, you get:

  • Boards
  • Lists and cards
  • Checklists
  • Attachments
  • Task deadlines
  • Team collaboration


Wrike is a popular Gantt chart software that centers on offering a quick visualization of responsibilities and performance. It is also a good choice for project managers because it allows for an easy communication between team members, by offering cloud-collaboration and thus minimizing the need for meetings.

Wrike also stands out for its design. It serves as a table view, with assignees, task names, start and end dates; making it very easy to view and to understand deadlines and progress; which is one of the main aspects of task management. Drawbacks? If it’s simplicity you’re looking for, Wrike might not be to go-to option for you.

In ‍Wrike, you get:

  • Workload view
  • Critical path
  • Folder hierarchy
  • Collaborative team editing
  • Reports



Asana is very straightforward on what it does: it offers a platform for team collaboration and work management, and it centers itself on helping teams manage projects and tasks by specifying responsible parties and deadlines. 

Users can also create tasks and assign them to teammates. One of the nicest features this software has to offer is that teams can communicate about tasks and projects directly in Asana, which makes it very simple to track work and to be informed at all times about performance and progress.

In Asana, you get:

  • Projects
  • Tasks
  • Dashboard
  • Attachments
  • Calendars
  • Reporting tools
  • Team collaboration



Monday takes a grid approach to task management, by offering a drag-and-drop interface that allows you to customize and rearrange tasks into the way you need to. It is a very visually appealing, user-friendly platform, that allows teams to easily collaborate across projects. 

Monday takes pride in its visual and intuitive design, and it focuses on allowing its users to customize their work view. And, if you are in charge of a team, this might come in handy: Monday also lets you build and customize dashboards to gain a quick overview of your team’s work.

In Monday, you get:

  • Board View
  • Custom Fields and statuses
  • Color Coding
  • Team collaboration



Similar to Wrike, Instagantt is also a Gantt chart software, only that its unique approach focuses on stripping away the complexity associated with Gantt charts by providing an easy, drag & drop way to schedule tasks and following a project’s progress.

Instagantt’s core function is scheduling and task management but it also offers collaborative options such as allowing tasks assignment and receiving notifications when work is assigned to team members. Instagantt is very easy to use and it can help you manage a number of complex situations thanks to its large list of options and features, such as Critical Path and Automatic Project Scheduling. It really is a complete solution for project management.

In Instagantt, you get:

  • Task management
  • Timelines
  • Dependencies and milestones
  • Drag & drop
  • Baselines
  • Critical path
  • Multiple projects and Workspaces
  • Diverse exporting options: Excel, image and PDF
  • Public snapshot sharing options
  • Team collaboration


So, which online task management software is the best option for you?

There are many options out there, and we have gone over the best 5 the market has to offer. But the truth is, you have to try them out for yourself! Just like project management software, task management software has to be the right fit for your personal projects and needs. So start by giving Instagantt a try!

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