What is a Corporate Intranet Redesign?

A corporate intranet redesign is a comprehensive overhaul of an organization's internal digital platform that serves as the central hub for employee communication, collaboration, and resource access. This complex undertaking involves reimagining the entire employee experience by conducting thorough user research, developing new information architecture, creating intuitive wireframes and designs, and implementing modern development practices. The ultimate goal is to create a more engaging, efficient, and user-friendly portal that enhances productivity and employee satisfaction across the entire organization.

Key Components of an Intranet Redesign Project

A successful corporate intranet redesign requires careful coordination of multiple specialized phases and teams working together toward a common goal:

• User Research & Discovery. Understanding current pain points, user behaviors, and needs through surveys, interviews, and analytics analysis. This phase establishes the foundation for all design and development decisions.
• Information Architecture & Wireframes. Creating the structural blueprint of the new intranet, organizing content logically, and developing wireframes that map out user journeys and interface layouts.
• UI/UX Design. Transforming wireframes into visually appealing and intuitive designs that reflect company branding while prioritizing user experience and accessibility standards.
• Development & Integration. Building the technical infrastructure, developing custom features, and integrating with existing enterprise systems like HR platforms, document management systems, and collaboration tools.
• Testing & Quality Assurance. Conducting comprehensive testing across different devices, browsers, and user scenarios to ensure functionality, security, and performance standards are met.
• Pilot Program & Rollout. Implementing a phased launch strategy, starting with select user groups to gather feedback and make final adjustments before company-wide deployment.

Why Project Management is Critical for Intranet Redesigns

Corporate intranet redesign projects are inherently complex, involving multiple stakeholders, departments, and technical requirements that must be carefully orchestrated. Without proper project management, these initiatives often face scope creep, missed deadlines, budget overruns, and poor user adoption. Visual project management tools like Gantt charts become essential for tracking dependencies between research findings and design decisions, coordinating development sprints with content creation, and ensuring that testing phases don't bottleneck the rollout timeline.

Managing Cross-Functional Teams and Dependencies

One of the biggest challenges in intranet redesign projects is managing the intricate dependencies between different workstreams. User research insights must inform information architecture decisions, which then guide wireframe development, which impacts design choices, which influence development priorities. Additionally, IT infrastructure preparation, content migration, user training materials, and change management communications all need to be coordinated with the main development timeline. A well-structured project timeline helps ensure that each phase builds appropriately on the previous one while identifying opportunities for parallel work streams.

How Instagantt Supports Intranet Redesign Projects

Instagantt's visual project management capabilities are particularly well-suited for complex intranet redesign initiatives. Create detailed timelines that show how user research feeds into design phases, track development milestones against testing schedules, and coordinate the rollout strategy across different departments and locations. The platform's collaborative features ensure that UX designers, developers, IT administrators, HR teams, and executive stakeholders all stay aligned throughout the project lifecycle. With Instagantt, you can visualize the entire journey from initial user interviews to final company-wide launch, ensuring nothing falls through the cracks in this mission-critical transformation.