PDF and Image Export

Sometimes you need your plan outside Instagantt — in a client presentation, a printed handout or a status report. The Image or PDF export creates a polished, print-ready picture of your timeline, and its live preview shows you exactly what you’ll get before you download it.

🧭 Table of Contents

1. How to Export Your Gantt Chart as an Image or PDF
2. Export Options Explained
3. Tips for Better Exports
4. Summary
5. Frequently Asked Questions (FAQ)

⬇️ How to Export Your Gantt Chart as an Image or PDF

1. Open your project.
2. Click Export & share at the top of the chart.
3. Choose Image or PDF.
4. Adjust the options on the left — the preview on the right updates as you go.
5. Click Export PDF (or Export image for PNG) to download the file.

⚙️ Export Options Explained

• Project name — the title printed at the top of the export. Change it without renaming the project.
• Format — Image (PNG) or PDF.
• PDF layout — Single page fits the full chart on one page; Multi-page splits it into printable pages. With Multi-page, choose a Page size (Letter, A4, A3 or A1) and the preview shows how many pages you’ll get.
• Tasks — Entire project, or only the Selected tasks. To export only some tasks, select them in the chart before opening the export: hold ⌘ (Mac) or Ctrl (Windows) to pick individual tasks and sections, or Shift to select a range.
• Date range — Full project, or a Custom start and end date.
• Include › Task list — show or hide the task list next to the chart. Expand Columns to choose which columns are printed.
• Include › Highlighted days — show or hide holidays and highlighted days.
• Baseline — overlay a saved baseline to compare plan and reality in the export.
• Logo — upload your company’s or your client’s logo. The Instagantt logo is used by default.

💡 Tips for Better Exports

• Use a Custom date range to focus on the current phase or quarter.
• Turn off the task list for a clean timeline in slides; turn it on with key columns for detailed reports.
• Add your client’s logo for external presentations.
• Use Multi-page PDF with A3 or A1 page size for large projects you plan to print.

📌 Summary

The Image or PDF export turns your Gantt chart into a professional document in seconds. Preview it live, choose exactly what to include, and download a PNG or PDF ready to share.

🚀 Share Your Plan Anywhere

Export your next status update as a PDF with your logo and the dates that matter — straight from your Gantt chart.

❓ Frequently Asked Questions (FAQ)

Can I export only part of my project?

Yes. Select the tasks and sections you want in the chart first (⌘/Ctrl + click for individual items, Shift + click for a range), then open the export and choose Selected under Tasks. You can also set a Custom date range.

Can I remove the task list from the export?

Yes. Untick Task list under Include.

Can I add my own logo?

Yes. Click Upload logo at the bottom of the options.

Can I include a baseline?

Yes. Pick a saved baseline in the Baseline dropdown to overlay it on the export.

Is there a spreadsheet export too?

Yes. Choose Spreadsheet in the Export & share menu. See our Spreadsheet Exports guide.