⚠️ Disclaimer: This article applies only to Instagantt for Asana. If you're using Instagantt Standalone, please refer to the dedicated setup guide for that version, as features and workflows may differ.
Want to take your Asana projects to the next level with powerful Gantt chart visualizations? Instagantt for Asana lets you combine Asana’s task management strengths with intuitive timelines and dependencies — so you can plan smarter, track progress, and collaborate seamlessly.
This guide will walk you through the essential first steps to set up your account, connect your projects, and start using Instagantt for Asana like a pro.
📑 Table of Contents
- Getting Started: Set Up Your Instagantt for Asana Account
- Understanding Key Terms for Instagantt for Asana
- How to Connect and Sync Your Asana Projects in Instagantt: Step-by-Step
- How to Collaborate with Your Team Using Instagantt for Asana
- Instagantt for Asana Plans: Free vs. Premium Features Overview
- Visual Example [Coming soon]
- Instagantt for Asana FAQ: Your Top Questions Answered
🔐 Getting Started: Set Up Your Instagantt for Asana Account
To begin, you need an active Asana account — Instagantt integrates directly by syncing your Asana workspace data.
How to log in:
- Go to instagantt.com
- Click Login at the top right
- Select Login with Asana
- Enter your Asana credentials
- Authorize Instagantt to access your Asana data securely
Once connected, you can start syncing projects and visualizing timelines in your Instagantt dashboard.
📘 Understanding Key Terms for Instagantt for Asana
To help you navigate smoothly, here are some core terms explained clearly:
- Gantt Chart: A timeline view showing tasks as bars with start/end dates and dependencies.
- Workspace: Your Asana environment where projects and teams are organized.
- Project: A collection of tasks under one goal; connecting projects pulls all their data into Instagantt.
- Section: Groups of related tasks within a project.
- Task: Individual actionable items tracked in both Asana and Instagantt.
- Sync: Two-way real-time updates between Instagantt and Asana, keeping data consistent.
Knowing these will make it easier to follow the workflows and collaborate effectively.
🔄 How to Connect and Sync Your Asana Projects in Instagantt: Step-by-Step
After logging in, it’s time to bring your projects into Instagantt for Asana. The platform syncs your sections, tasks, and dependencies automatically.
How to connect a project:
- Click Projects to open the left sidebar
- Click Manage Projects
- Select Connect an Asana Project
- Choose your Asana workspace
- Find the project you want in the list
- Click Connect next to the project name
The entire project—including sections, tasks, and dependencies—will appear in a dynamic Gantt chart.
⚠️ Note: Some Asana custom fields are not supported in the sync.
👥 How to Collaborate with Your Team Using Instagantt for Asana
Teamwork is effortless with Instagantt for Asana. Everyone on your team who needs access should:
- Log in to Instagantt for Asana with their own Asana account
- Connect the same Asana workspace and project
- Be members of the relevant Asana workspace
Once connected, collaborators can view, update, and manage tasks on shared Gantt charts.
Updates sync automatically with Asana, depending on each user’s Asana project and workspace permissions.
💸 Instagantt for Asana Plans: Free vs. Premium Features Overview
Instagantt for Asana comes in two tiers to suit your team’s needs:
✅ Free Plan:
- Connect up to 3 projects at once (projects can be swapped)
- No project groups for multi-project timelines
- No user groups for team workload management
💼 Premium Plan:
- Connect unlimited projects
- Create project groups to manage multiple timelines together
- Use user groups for comprehensive team workload balancing
🔗 Note: Instagantt for Asana works with both free and paid Asana accounts—no need for a paid Asana subscription to get started.
🚀 Ready to Boost Your Project Management?
Start visualizing your Asana projects like never before!
Log in now at instagantt.com and connect your first project to experience the power of seamless Gantt chart planning and collaboration.
❓ Instagantt for Asana FAQ: Your Top Questions Answered
What is Instagantt for Asana?
A powerful Gantt chart tool integrated with Asana that helps visualize and manage project timelines with two-way syncing.
Do I need an Asana account to use Instagantt for Asana?
Yes. Instagantt requires login through your Asana account to sync data.
How does syncing work?
Updates in either Instagantt or Asana reflect automatically thanks to two-way sync. When making changes in Asana, make sure to click the Sync button on Instagantt's tops toolbar to retrieve latest changes.
How can I view Instagantt's Gantt chart inside Asana?
Instagantt is an integration with Asana and not an Asana plug-in, so you'll need to view the Gantt charts directly in Instagantt.
Can I use Instagantt for Asana without connecting projects?
No, Instagantt for Asana cannot be used without an Asana account and connected projects. It’s built specifically as an integration with Asana. If you want to use Instagantt without Asana, please try the Instagantt Standalone version, which works independently of Asana.
Can premium members collaborate with free members on Instagantt for Asana?
Yes! Premium users can collaborate with team members using the free version. This means a project manager can have a premium account with unlimited projects and advanced features, while the rest of the team uses the free plan with its applicable limitations.
Are all Asana custom fields supported?
No, some custom fields don’t sync. You can check which ones can be synced and how by navigating to the Columns menu and clicking "How to sync columns with Asana".
Can multiple team members collaborate?
Yes. Users who are members of the same Asana workspace and have connected the same project can collaborate in Instagantt. Permissions depend on their Asana roles.
Is there a mobile app?
No dedicated mobile app yet, but you can access Instagantt for Asana via mobile browsers. For best experience, desktop use is recommended.
