Templates

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Creating a Gantt chart from scratch can take up valuable time. With Instagantt’s Templates, you can start from a pre-built project structure — complete with timelines, sections, and tasks — and then customize it to fit your project needs. These time-saving templates help you launch faster, maintain consistency, and ensure your project management workflow stays efficient and professional.

🧭 Table of Contents

1. Why Use Project Templates?
2. How to Apply a Template
3. Duplicating Existing Projects for Custom Templates
4. Key Features of Templates
5. Summary
6. Frequently Asked Questions (FAQ)

💡 Why Use Project Templates?

Starting with a template in your online Gantt chart maker brings multiple benefits to your project planning process:

• Speed up project setup by leveraging pre-built structures instead of creating every task manually.
• Ensure consistency across projects with uniform sections, workflows, and timelines.
• Focus on execution, not formatting — so you spend more time managing progress and less time setting up.
• Leverage proven best practices built into templates designed for real use cases such as marketing campaigns, client onboarding, and product launches.

Using templates means you can create professional Gantt charts online faster, ensuring smoother collaboration and more effective project management.

⚙️ How to Apply a Template

Here’s how to use a template in Instagantt in just a few steps:

1. Expand the left sidebar in Instagantt.
2. Click the + (plus) button, then select “From Template.”
3. Browse the Template Gallery and choose the template that fits your project type (e.g., Event Planning, Weekly Schedule, Issue Tracking).
4. Enter your Project Name and set the Start Date.
5. Click Create Project — your new Gantt chart will instantly populate with the template’s tasks and structure.
6. Customize the project: adjust task names, start and due dates, assignments, and dependencies to match your goals.

📋 Duplicate Existing Projects for Custom Templates

If you already have similar projects, there’s no need to start from scratch. You can duplicate an existing project to reuse its structure, sections, and dependencies — an ideal solution when you frequently manage projects with similar timelines or deliverables.

To do this, click the Duplicate Project icon in the top toolbar of your Instagantt workspace. This option lets you build new projects based on proven frameworks, saving time and ensuring consistency across teams and workflows.

For more details, check out our dedicated guide on duplicating projects in Instagantt.

✅ Key Features of Templates

🧰 Ready-Made Project Structure

‍Choose from a library of pre-built templates that include sample tasks, dates, and sections. Perfect for quickly launching projects like marketing campaigns, event planning, or product roadmaps — without starting from zero.

🎨 Easy Customization

‍Every template is fully editable. Adjust dates, dependencies, and task owners to align with your real project needs. Enjoy total flexibility with your Gantt chart online while maintaining a clear visual structure.

📥 Template Gallery

‍Access the Template Gallery — your central hub for all available templates. Browse by project type or workflow and select a design that matches your team’s operations or industry best practices.

🚀 Launch Projects Quickly

‍Go from template to project in minutes. Templates save setup time and get your team working faster, improving productivity and ensuring consistent project management standards across your organization.

📌 Summary

Templates in Instagantt give you a shortcut to building well-structured, visually clear Gantt charts. Whether you’re managing a product launch, marketing campaign, or recurring workflow, starting with a template allows you to focus on what matters most — planning, collaboration, and execution, not setup.

🚀 Start Using Templates Today

Explore the Template Gallery in Instagantt and pick the perfect structure for your next project.
Launch faster, plan smarter, and empower your team to move from idea to action seamlessly. and create an account to get started!
👉 Visit instagantt.com and create an account to get started!

❓ Frequently Asked Questions (FAQ)

Are templates available in both Instagantt Standalone and Instagantt for Asana?

Templates are available only in Instagantt Standalone. However, Asana users can take advantage of Asana’s native templates to achieve similar results.

Can I save a project as a custom template?

Currently, you can’t save a project directly as a custom template. However, you can duplicate an existing project and use it as a template for new ones — a simple and efficient alternative.

How can I edit or delete a template?

Templates themselves can’t be edited or deleted, but any project created from a template is fully customizable. You can modify its tasks, dependencies, and dates as needed.

Can I use a project as a template?

Yes — just duplicate an existing project to reuse its structure, tasks, and dependencies. This is a quick way to maintain consistent formats across multiple projects.

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