⚠️ Disclaimer: This article applies only to Instagantt Standalone. If you're using Instagantt for Asana, please refer to the dedicated setup guide for that version, as features and workflows may differ.
Welcome to Instagantt — a powerful and intuitive Gantt chart software built to simplify project management. Whether you’re planning a solo project or leading a collaborative team effort, Instagantt Standalone helps you schedule, assign, and track tasks with ease.
In this guide, you’ll learn how to:
Create your Instagantt account
Build your first project with sections and tasks
Invite and collaborate with team members
Use a ready-made project template to save time
Let’s dive in.
📑 Table of Contents
How to Create an Instagantt Standalone Account
Instagantt Terminology: Key Terms You Need to Know
How to Create Projects, Tasks, and Sections in Instagantt
How to Collaborate with Team Members in Instagantt
Mobile App Project Template: How to Use It in Instagantt
Once inside, you can immediately start building projects and creating Gantt charts.
📘 Instagantt Terminology: Key Terms You Need to Know
Before jumping in, let’s clarify some important terms used throughout Instagantt:
Gantt Chart: A bar chart that displays tasks across a timeline, showing duration and dependencies
Workbook: A container where all your related projects are stored
Project: A group of tasks designed to meet specific objectives
Section: A way to organize your project into stages, categories, or phases
Task: An activity with a start and end date; can also include subtasks
Dependencies: Links between tasks that control their execution order
Knowing these terms will help you move faster and build more structured projects.
🛠️ How to Create Projects, Tasks, and Sections in Instagantt
Creating organized projects in Instagantt Standalone is the key to effective task management and clear timeline planning. By using sections, tasks, and dependencies, you can build Gantt charts that help visualize your project flow, set priorities, and track deadlines in one streamlined view.
Whether you're managing a product launch or a team sprint, Instagantt supports flexible planning methods—from waterfall to agile—so you can customize your workflow and keep everything on track.
Here’s how to create your first project:
Expand the left sidebar by clicking Projects
Click the ➕ button to create a new project
Select the Blank Project tab and name your project
Click Continue to set it up
Use or rename the default Section 1, or add new sections and tasks
To schedule tasks, click on the start date and drag to the end date
Add dependencies by dragging the yellow dot from one task to the next
With this setup, you can plan out phases, define durations, and link related tasks to ensure smooth project execution.
🤝 How to Collaborate with Team Members in Instagantt
Team collaboration is essential for keeping projects on time and aligned—and Instagantt makes it simple. You can invite teammates to your workspace, assign tasks, and track progress in real time, all from a single shared dashboard.
This improves accountability, reduces back-and-forth, and gives everyone clear visibility into what needs to happen next.
To invite teammates:
Open the left sidebar and click Projects
Click Members
Enter the teammate’s name and email → click Create
They’ll get an invite via email
If needed, they can Sign up for free to access the project
Once added, team members can view, update, and complete tasks—helping your team stay in sync and move forward efficiently.
🚀 Mobile App Project Template: How to Use It in Instagantt
Looking for a head start? Use this template for mobile app development:
How to Use the Template:
Open the sidebar → Click + → Go to Template tab
Select “Mobile App Development Project Plan”
Click Continue, name your project, choose a start date
Click Create Project
Project Phases in This Template:
Concept Development – 3 weeks
Research – 1 week
Mockups and Design – 5 weeks
Promoting – 1 week (depends on Design)
Development – 8 weeks (depends on Design)
Launch – 1 week (depends on Development)
Improve – 4 weeks (starts 2 weeks after Launch)
💡 Tip: Add milestones to mark important dates or deliverables for each phase.
✅ Ready to Start Managing Projects with Instagantt?
Now that you know how to set up your account, build Gantt charts, and collaborate with your team, you’re ready to take full advantage of Instagantt Standalone.
👉 Log in to your account and start your first project, or explore our project templates to jumpstart your workflow.
❓ Frequently Asked Questions (FAQ)
Do I have to pay to use Instagantt Standalone?
Yes, all users on Instagantt Standalone require a license to manage and collaborate on projects. [See pricing plans here.]
Is there a limit to the number of projects or workbooks?
No, there is no limit to how many projects or workbooks you can create in your account.
Can I view more than one project in a combined Gantt chart?
Yes, you can group projects using folders, or use the default All Projects folder to see them together.
Do I have to save changes?
No need! All changes are automatically saved in real time on our servers.
Is there a desktop or mobile app?
Instagantt is a web-only application, but it is fully optimized for mobile browsers.
I invited a team member but they can’t log in. The password reset doesn't work.
If reset isn't working, it usually means they haven’t created an account yet. Ask them to click Sign Up for free on the login page to set their password and join.
